State Rally 2017

State Rally 2017 is the biggest, annual state-wide Scout event in the NSW Scout calendar.  This event is open to ALL Scouts in NSW.  The event is run by the State Mindari Team and the State Commissioner, Scouts.

The theme for 2017 will be “This Has Been A Scout Production“, as chosen by your NSW State Scout Youth Council.  Each Regional Activity Centre (RAC) will have its own theme, and you’re encouraged to come along in costume for a sensational weekend building your own production.

Our RAC themes this year will include Sci-Fi, Animated Characters, Pirates & Princesses, and you will be sleeping deep on the ‘Ultimate Slumber’ RAC.

State Rally 2017, will be hosted by HUME Region at Glenfield Scout Activity Centre, Cambridge Ave Glenfield.  Join us for State Rally 2017 from the 4th till the 6th August.

Looking forward to seeing you at State Rally 2017!

What is State Rally

NSW State Rally runs every year, normally on the first weekend of August. This event is focused on giving the attendees a worthwhile activity whereby they have some fun and learn whilst doing. The focus of State Rally is to provide activities to challenge the Scouts, which are Award Scheme focused, Patrol System based and cover all three levels of the Award Scheme. Our Regional Commissioners Scouts have been challenged to focus their activities on the Adventurer Level award scheme, providing opportunities for leading, doing and learning at all other levels.

 

 

There will be three Activity RACs providing activities around the Glenfield Scout Activity Centre.  Each activity will be supervised by Leaders and assisted by Venturers, Rovers and other adult helpers.

All Scouts, Venturers, Rovers, Leaders and Adult Helpers are accommodated on the sleeping RAC, in separate areas.  The Scout and Venturer sleeping areas are supervised till late in the evening and from the early hours of the morning.  There are Leaders close-by overnight to manage any emergencies.

This is a competition camp.  Participants will win points whilst completing fun filled activities for their Patrol.  The marking scheme will be based on their performance against the Award Scheme requirements and their demonstrated team work as a Patrol.  Activities will be one hour in duration each, and may consist of a number of smaller activities.  Patrol Leaders will also be scored on their Leadership Capabilities.

State Rally provides an opportunity for Scouts and Leaders to experience the activities put on by leaders from across the state and most importantly, provides an opportunity to meet and mingle with a wider cross section of the NSW Scout Community.

Each of the ‘metro’ based Regions will partner with a ‘country’ Region (or two) to put together a RAC.  The RAC will be managed by the Regional Commissioner Scouts who build it.

What is the Eligability Criteria?
Scout / Guide
  • Must be registered as a Scout in Scouts Australia NSW or a member of Guides NSW & ACT at the time of application and through till 7th August 2017
  • Have approval from their Scout Leader or Guide Leader
  • Have consent from their parents/guardian
Venturer
  • Must be registered as a Venturer in Scouts Australia NSW or a member of Guides NSW & ACT at the time of application and through till 7th August 2017
  • Be willing to provide a service to the Scouts over the weekend
  • Have consent from their parents/guardian
Leader / Rover / Other Adult
  • Must be registered as a Rover or hold an Adult Appointment in Scouts Australia NSW or Guides NSW & ACT at the time of application and through till 7th August 2017.
  • Is authorised to work with children by Scouts Australia NSW or Guides NSW & ACT.
Youth Not registered as a Scout or Guide
  • Attendance by children NOT registered as a Scout or Guide is not permitted at this event.

Scouts from other branches are most welcome to register and join the event.  It should be noted, closing for these participants is 2 weeks before the event to permit time for membership qualifications checks to occur across branch systems.

Scouts with a disability are welcome at State Rally. Speak with your Regional Commissioner Scouts if you need special assistance.

What will it cost?

The Rally Registration Cost is common for all Participants. This fee is $35.00. Everyone is offered an ‘early bird discount’ fee and the schedule depends upon your role at Rally.  To be eligible for your tier of Early Bird fee, you need to have registered and paid before the 14th July, 2017

 

Registered and paid BEFORE14 July 2017 Registered and paid AFTER14 July 2017
Scouts

$27.50*

$35.00*

Venturers / Rovers / Leaders / Adults

$20.00*+

$35.00*+

This fee includes the cost of infrastructure to support the event including drinking water and toilets.  Patrols are required to supply their own food and personal equipment at their own cost.

* This fee does not include any merchant fees payable via the payment gateway.

+ Venturers / Rovers / Leaders / Adults have the option of purchasing a catering package for an additional $30.00*

It is preferred you make your Rally Registration payment via the Online Registration system.  You can make payment as soon as you submit your application.  If you are unable to pay via the online application system, you can make payment via Cash or Cheque.  This payment MUST be received BEFORE Midnight 1st August 2017 with your Application Form.

*credit card fees may be applicable

How will I get there?

State Rally starts on Friday 4th August 2017 at Glenfield Scout Activity Centre.  The entrance to Glenfield Scout Activity Centre is located on Cambridge Avenue Glenfield, at the Moorebank Avenue end.  There are NO public transport access options and it is NOT SAFE to hike from the train station.

 

Check-in will open at 6:00 pm till 10:00 pm

Your Patrol will need to organise their transport to the event.  You will need to work as a Patrol and arrive at check-in as a Patrol.  Talk to the parents of your Patrol members and organise to carpool.  Remind your drivers, we will have a ‘drop-and-ride’ area where the driver will need to remain in the car, or they car park and you can hike from the top carpark into the check-in area.  There is no need for your drivers to come to check-in with you.

How do I register? - I am a Patrol Leader

Every participant will need to complete an individual registration online to attend the event. As part of the Patrol Leader’s application, they will need to create the Patrol, linking your individual application to the Patrols team application.  Please ensure your Patrol Leader knows your Scout Membership number, and correct spelling of your name.

 

  1. Create your Application via the On-Line Registration System
  2. Enter the Patrol details on the ‘Team Tab’ of your Application
  3. Pay your State Rally Fee via the Payment Gateway in the On-Line Registration System
  4. Submit and Print out your application form.
  5. Ensure all the required signatures are on your form (You, your parents/guardians and your Scout Leader)
  6. Collect an application form from each Patrol Member (checking that all the signatures are there)
  7. Ensure that you Scout Leader has signed the Patrol Application Form, (printed as part of your application)
  8. Send all the forms to:
    NSW State Rally
    1 Carrington Avenue
    Hurstville NSW 2220

Please send your Patrols paperwork through before the 1st April.  This will ensure Rally HQ has it before the event.

How do I register? - I am a member of a Patrol

Every participant will need to complete an individual registration online to attend the event. As part of the Patrol Leader’s application, they will need to create the Patrol, linking your individual application to the Patrols team application.  Please ensure your Patrol Leader knows your Scout Membership number, and correct spelling of your name.

 

  1. Create and Submit your Application via the On-Line Registration System
  2. Pay your State Rally Fee via the Payment Gateway in the On-Line Registration System
  3. Print out the application form
  4. Ensure all the required signatures are on your form (You, your parents/guardians and your Scout Leader)
  5. Give your signed application form to your Team Leader.

Your Patrol Leader needs your paperwork so they can send it through to Rally HQ.

How are points awarded?

There are a number of ways to earn points at State Rally. Some are really easy, such as completing your application correctly and on time or picking up litter as you make your way around the Activity Centre. However, most of your points will be earnt from completing activities.

 

Your Patrol’s performance at each activity will be carefully assessed, with points awarded equally for each of the four performance areas of planning, teamwork, attitude and completion. Each RAC has 200 points on offer for your Patrol.

If you hand in your menu, there are even points for this.  Your menu should be nutritious, using light weight or dried foods.

Can we get bonus points?

Bonus points (25 points) will be awarded to Patrols who apply online by the 14th July 2017. A further 25 points will be available to Patrols who lodge their complete paperwork (with all the information correct and legible) and make full payment by the 28th July 2017.

 

What do I do when I arrive?

When you arrive at State Rally, the Patrol Leader will need to confirm the Patrol registrations at the check-in tables, and advise the registration Leaders of any last-minute changes.

 

When your Patrol registers at the check-in area, you will be given a Patrol Leader lanyard with a timetable printed on the back.

After you have been issued with your PL Information, you will be directed to the camping area where you will be allocated a camping area and asked to pitch your tent.  It is a good idea to have eaten dinner before you arrive as there will be no facilities available on Friday night, and lots of people will be setting up camp.

On Saturday night, after dinner there is a choice of activities you can participate in.  Normally a disco, movie, campfire and a high energy activity such as rock wall, horizontal bungee or obstacle course.  The activities have been put on by the recommendations of the NSW State Scout Youth Council.  Each Scout can choose what activities they want to do.  The Patrols do not need to all do the same activities.

Should I bring my uniform?

You should arrive and depart the site in uniform.  Please ensure your uniform is labelled with your name and kept in your tent during the course of the event.  You will need to put your uniform back on for the closing parade and awards ceremony.

 

Feeling Safe - My Rights

Everyone in Scouts, Youth and adults alike have the right to feel safe and be protected from abuse. No one is allowed to threaten you, hurt you or touch you in a way that makes you feel uncomfortable, unsafe or afraid.

 

A Scout is Respectful and this applies to all interactions between all participants, youth and adults at State Rally.

You do not have to deal with abuse on your own. If you feel unsafe or threatened or you see or hear anything that causes you concern please speak to the Leaders on the activities or at HQ. Your concerns will be taken seriously. The information will not be shared with the person who is making you feel unsafe. Information will only be shared with people who can support and protect you.

If, for any reason, you do not feel that concerns of this nature raised at State Rally have been satisfactorily dealt with, please, on your return home, report your concerns directly to the Chief Commissioner, the Deputy Chief Commissioner (Youth Safety, Compliance and Support), the General Manager or the Child Protection Officer at the NSW State Office on: 02 9735 9000 or via ChildProtection@nsw.scouts.com.au

Safety & Supervision

On Friday and Saturday nights, Scouts will sleep in designate camping areas which will be under direct supervision of experienced Leaders at all times.  There is no mixed gender sleeping – each tent must have either all boys or all girls sleeping in it.  Cooking will be in a separate area and will also be supervised.  Leaders and adults will camp in an area separate from the Scout camping area.

 

Facilities provided include:

  • Hot and Cold Water
  • Toilets and hand washing facilities
  • First aid facilities
  • Fire pits for Scouts to sit around (No cooking)
  • Supervision (leaders watching out for mischievous Scouts and behaviour not in keeping with the Scout Law and Promise)
  • Leaders assigned to health and welfare matters such as hygiene, illness, injury and homesickness.
How do I get more information?

The best way to find out more information about State Rally is to keep check in at www.patroltent.com or speak with your Leader.  If they are unable to assist you, please ask your Regional Commissioner Scouts for further assistance.

 

If your enquiry can not be answered by your Leader or Region Commissioner Scouts, please get in touch with the State Commissioner Scouts, Chris Buggie at chris.buggie@nsw.scouts.com.au

What should I take with me?

State Rally is a light weight camp.  The best way to work out what you do and don’t need is to go on a practice hike. When you get home again, get out everything you took and consider whether you really needed it. Think about how you can use gear for more than one use. Do you need a big heavy jacket when you have a t-shirt, a long sleeve shirt and a light jumper that you can wear together? Consider the weather you may encounter and how much walking you will do. Don’t let mum and dad pack for you (they will pack too much!).

Water proof your boots, and carry a good rain-jacket & pants or poncho. They don’t need to be super expensive but just be without any tears or holes (spray jackets are not sufficient).

Line your pack with a strong plastic garbage bag, and put your sleeping bag in a separate bag. If you put anything like a tent on the outside of your pack, put that in a plastic bag as well.

This is a list of what each Patrol member and Patrol might need;

Individual Scouts Compulsory – everyone must have these

  • A sturdy backpack – see below
  • Good sleeping bag. One that has a good cold climate rating or with an inner sheet. You can make an inner by sewing a flannelette sheet into a bag shape.
  • Wet weather gear – a good rain-jacket & pants or poncho (make sure you have a hood)
  • Warm clothing including a beanie
  • 2 litres of water 2 x 1L bottles ideal, such as PET soft drink bottles
  • 2 x 3 metre lightweight lashing ropes (for activities)

BACKPACK You need a Backpack, one that fits you. You don’t want it too large as the temptation will be to keep stuffing more and more in. Remember YOU have to carry it.

You should not carry more than about a 20% of your body weight.

About Packs

  • Fit the Pack Harness correctly to your body.
  • Line your pack with a plastic bag (like a garbage bag) so everything stays dry.
  • Put everything inside your pack – So nothing falls off and you won’t lose anything, AND you keep all your gear dry
  • Pack your pack yourself! You know what is in it and where it is.
  • Don’t carry more than a quarter of your body weight, larger Patrol members may need to take a larger portion of team gear like tents.

An easy way to get a Backpack to fit correctly is to get it done when you buy it, otherwise there are some helpful videos on YouTube just search ‘how to fit a backpack’.

Your Sleeping bag must be in its own plastic bag and placed inside your backpack, if you don’t have the greatest Sleeping bag, get a sleeping bag liner or make one from a flannelette sheet (sewn into a bag shape), it will increase the warmth of your sleeping bag. Also think about taking thermal underwear to sleep in.

It is vital to keep your sleeping bag dry all weekend.

Other items

This is up to you but you must be adequately prepared for wet and cold conditions be self-sufficient as a Patrol.

Sleeping mat – essential for keeping your body heat from leaking into the ground, foam mats are very cheap from any camping store

Clothes – Start at the bottom and work up, if it gets cold put layers of clothing on.

Look at the list, you can make many layers, thermal undies, track pants, rain pants

  • Boots are preferred but sturdy sneakers will do.
  • Socks
  • Long pants, (track pants).
  • Shorts.
  • Undies
  • Thermal undies – an excellent investment especially if you don’t have the greatest sleeping bag
  • T-shirt wear one carry one.
  • Long sleeve shirt
  • Beanie – get one, great at night
  • Hat – Must be wearing one during the day
  • Eating Bowl (plastic) knife, fork and spoon, mug, tea towel (small).
  • Cleaning Soap (small piece).
  • Towel (there are HOT showers for you to use).
  • Deodorant (roll on – no cans)
  • Toothbrush/paste

Other stuff remember- think light.

  • Torch (very small)
  • Matches
  • Lollies – think things like jubes or jelly babies – minimal packaging.
  • First aid kit – space blanket, triangular bandage, bandaids, elastoplast strip (covers blisters)
  • Keep it simple and able to treat the problems YOU get.

Patrols Compulsory – Every Patrol must have these

  • Patrols must have separate tents for male and female Patrol members, tents must be enclosed with floors.

(Hooches and flys are not an acceptable form of shelter at State Rally)

CHECK YOUR TENT, fix any holes, make sure the poles aren’t broken and you have the pegs, bring some plastic bags to put it and the fly in separately (when they get wet). Beware of ultra lightweight tents that have thin nylon floors, they allow water in and will wet you in your sleeping bag.

  • Food – Saturday’s Breakfast through to Sundays Lunch (Please eat dinner Friday before you arrive)
  • Compass
  • First aid Kit – tailor the kit to injuries and problems that you get, keep it simple.
  • Cooking Stove (light weight)

Patrols must be fully self-sufficient, and prepared for wet and cold conditions. Patrols may be inspected during the event.

What are the key preperation items for rally?

Although Scouts will not have to carry their packs between the RACs, there are space restrictions.  This is a light weight camp and Scouts MUST camp in hike tents and cook on portable hike stoves.  There is no space for full-sized stand up tents.

 Walking

State Rally has an element of hiking and you might be asked to bush-bash through some activities.  During the day, you will make your way to various activities and you could end up walking quite a long way. You and your Patrol will need to prepare for this, practice hiking, carrying a day pack, wear the shoes on the practice hike that you are going to wear to State Rally.

Everyone has different stamina and strength; while some in your Patrol are exhausted others will be happily jogging up hills.

You should set your Patrols pace to the slowest member as you must stay together.

Weather

The State Rally weekend could be three days of fine sunny weather, or it could be (and has been in the past) three days of heavy rain and strong winds. Most likely it will rain at least one day, perhaps more and it will be cold at night. You need to prepare for this by having adequate footwear, rain gear, and tentage. If not, you may well end up with painful foot blisters and spend the weekend wet and cold, which despite being miserable can be very dangerous. There are no facilities to dry your gear out at State Rally.

Team work

You must spend the entire event together as a Patrol. You cannot split up for any reason. You need to get along with each other. Teamwork does not always come naturally. You need to listen to each other, and consider what each member of your Patrol has to say. When you decide on a course of action, such as how to do an activity or which meal to eat next, do it together and then support each other in implementing it. If the idea isn’t working stop together and discuss the problem again.

What should I eat at Rally?

The Bushwalking NSW website (www.bushwalkingnsw.org.au) has excellent information on food and what you could take.

It is suggested your Patrol cooks and eats together.  Here are some suggestions below.

Breakfast
  • Breakfast Cereal, whatever you like, place a serving in a snap lock bag. You can either have long life milk or powdered; you can use the bag as a bowl. Put powdered milk in a separate bag and work out before you go how much water you will need to add (using your own cup). OR some instant porridge, you can get it in sachets (use 2) and add some brown sugar. Fruit and nut bar.
Lunch
  • A sandwich from home. Nothing soggy like tomatoes. Add a piece of fruit and a drink.
  • Vita wheat biscuits, take some vegemite and cheese to put on them. Have a fruit and nut bar as well and some celery sticks. OR try making sandwiches using English muffins, they will last a while.
Dinner
  • Make something at home like a curry or stew and freeze it, then re-heat in camp
    • Beef in Black bean sauce, prepared at home & served on rice.
      • Ingredients, Beef cut into strips. Black bean and garlic paste – from Coles made by lee kum kee or perhaps a simmer sauce. Sugar, Half a red capsicum, small onion, tin of bamboo shoots, 1 packet instant rice. Back Country cuisine (freeze dried) from Paddy Pallins or camping stores (says serves five, just enough for 3) or 90 second Rice, put it in the pot and cook it through.
    • Spag Bol.
      • Minced Beef either freeze dried mince (Back Country cuisine, freeze dried) From Paddy Palins (~$9;) or use fresh beef and freeze. Quick cooking noodles or spiral pasta, onion flakes (spice section), Dried Mushrooms (spice section can be hard to find), semi dried tomatoes (Store in a sealed Tupperware container, you can get vacuum sealed packs), Spaghetti Bolognaise mix (magi or continental or just bring some spices) Tomato Paste.
    • Tuna and Deb.
      • Ingredients – Flavoured Tuna sachet (1 each), in sandwich tuna section, safcol tuna 100g, Deb (dehydrated Mashed Potato) dried peas and carrots (usually in tinned veggie section with deb), onion flakes.
When does Rally Finish?
Rally is scheduled to finish at 2:30PM on Sunday. Parents should car pool so as to reduce the number of cars on the site. Please remember once you have collected your youth member, you can only turn left out of the site. You will need to head down towards the roundabout to be about to ‘chuck a u turn’.

 

 

 

 

Register for State Rally 2017

HERE – NOW

 

 

 

Previous Years Results

State Rally 2016