AJ2019 – the 25th Australian Jamboree
Imagine a really big Scout camp. No, even bigger!
Now put hundreds of those really big Scout camps together.
That’s Australian Jamboree 2019 – the BIGGEST Scout event in Australia!
This page tells what you need to know about applying, cost, travel, getting ready for and going to AJ2019. There’s lots of useful information so keep scrolling down for videos, FAQs, downloads, key contact details, packing lists and more. Have a look! EVERYTHING you need to know about getting excited, getting ready and getting going to AJ2019 is here!
This is your chance to experience the best of Scouting over 10 action-packed days of fun and excitement. AJ2019 is the ultimate Scouting experience that you’ll remember for a lifetime.
The 25th National Australian Scout Jamboree is on from the 4th to 13th January 2019 at the brand new $100 million Bend Motorsport Park at Tailem Bend, the Murraylands, South Australia.
Over 10,000 Scouts from all across Australia and the world will (briefly!) make the Jamboree campsite South Australia’s fourth largest town – imagine the new friends you’ll make.
You’ll experience stadium shows, nightly entertainment, lots of food, dance parties, market day, dress-ups, badge swapping, concerts, bike riding, land yachting and solar and pedal car racing on the V8 supercar circuit, water activities on the nearby lakes, an on-site airstrip for air activities, and BMX racing on the rally track. Scouts will also enjoy three days of off-site activities in places that include the Murraylands, a wide game in Adelaide city and the River Torrens, and overnight patrol activities at the Scouts Woodhouse Activity Centre in the beautiful Adelaide Hills.
Scouts, Australian Jamboree is designed for YOU. There’s nothing in Australian Scouting you can do that’s bigger than being a Scout at an Australian Jamboree. You’ll experience all of this while you’re camping with your friends from your Troop as part of a Jamboree Troop of about six patrols and five adult leaders.
Venturers, you’ll attend Australian Jamboree 2019 as Junior Service Leaders and assist with the awesome activities. You’ll experience the BIGGEST scouting event in Australia at an amazing location. You’ll camp in your own dedicated AJ2019 Venturer’s sub-camp which is a totally ‘Venturers only’ experience!
Are you ready for the fun, adventure and friendship?
The Australian Jamboree is a massive event that is only held every three years so most Scouts have just this one opportunity to attend.
To go to AJ2019 as a Scout, you must must be under 15 years old before 4 January 2019, have earned your Pioneer badge – including the Scoutcraft badge – by October 2018 (for YPR New Program ‘Pioneer’ Groups, the requirement is Milestone One and Stage 3 Core Outdoor Skills). You also must have camped under canvas – in a tent – for 10 nights. You’ve got over a year to get ready – that’s plenty of time!
To go to AJ2019 as a Venturer, you must be be 15 years of age with at least 6 months service as a Venturer, and should not have reached their 18 years by the end of the Jamboree. You’ll need to have completed Have completed your Australian Scout Medallion, or Venturing Skills Award, or Introduction to Venturer Scouts badge, as well as Stage 3 in each of Bushcraft, Bushwalking and Camping.
Scout Troops and Cub Packs should be approaching youth members NOW to ensure awareness of AJ2019 and provide time for planning and fundraising. Group Committees should also be refreshing their fundraising rules and organising support for youth members to attend AJ2019. There’s resources to help you do that below.
Not just for Scout Leaders!
AJ2019 is Australia’s pinnacle Scouting experience and it isn’t just for Scout Leaders! Leaders from all sections are very welcome to attend and share in the adventure, fun and excitement. Adults will be assigned as a Line Leader or Service Leader based on the preferences selected in their application. Your Group’s Scout Leaders will likely want to be the Line Leaders camping with the Scout Troop, but there’s so many opportunities to attend as a Service Leader – the wonderful adults who help out with activities, welfare, and so much more. For Leaders, you must be a member and have completed all your Leader training. Trainee Leaders, you’ve got over a year to get ready – plenty of time!
Visit and ‘like’ the NSW Contingent to AJ2019 Facebook page www.facebook.com/NSWContingentAJ2019
Keep scrolling down past the video and click on any Frequently Asked Question to expand that question and get all the information you need.
See you at AJ2019!
A message from Ian Petty, Australian Jamboree 2019 NSW Contingent Leader
On behalf of the New South Wales Contingent Team, let me take this opportunity to welcome you as a youth member or parent/caregiver and your family to the NSW Contingent of AJ2019 – the 25th Australian Jamboree.
Yes, that’s right, you and your family, as we believe that the Jamboree experience is not only for those actually attending as part of the NSW Contingent, but the whole family.
The experience commences from the moment the decision is made by a Scout and his/her family to attend AJ2019.
Each scout and their family will share the preparations of the Scout’s Jamboree Troop forming, the Scout Group’s fundraising efforts, the Parent/Caregiver Information Night, the pre-Jamboree ‘Shakedown Camp’, assisting with assembling the Scout’s gear, watching the Scout’s Troop depart, following the Jamboree on-line as it happens and – best of all – Scouts relaying their amazing experiences in the months following the event.
The Jamboree is one of the greatest examples of Scouting’s ability to encourage and promote teamwork, participation, fun, understanding and new challenges. Nothing else we do in Scouting showcases our principles and method better than a Jamboree.
The NSW Contingent Team welcomes all Scouts and parents attending AJ2019. Our aim is to support all Jamboree participants so that they can have the very best enjoyment and satisfaction before, during and after one of the biggest events in the Australian Scouting experience.
The journey begins now!
Yours in Scouting,
Ian Petty
Australian Jamboree 2019 NSW Contingent Leader
NEW October 2018 - New FAQs and Downloads
We sent you our first NSW Contingent Newsletter in July (click to download: http://bit.ly/2S8woAX) and our second NSW Contingent Newsletter in October (click to download: http://bit.ly/2S88RQA). We’ll be sending you one more newsletter in November. Each of these newsletters contains relevant information to help you prepare for Jamboree. This information is for you and your family. Please read and be familiar with our Newsletters and keep them handy as a reference.
NSW Contingent Jamboree Information Presentation
Big thanks to the NSW Leaders who attended one of the recent NSW Contingent Jamboree Information Presentations. Just on 50% of all AJ2019 Leaders from NSW attended one of the three Information Sessions, whether with a Jamboree Troop or as a Service Leader. Click this link (http://bit.ly/2OD0pL0) to download a copy of the NSW Contingent Jamboree Information Presentation.
NSW Contingent Leader Handbook
Click this link (http://bit.ly/2q2uzbM) to download a copy of the NSW Contingent Leader Handbook. We do not anticipate much of this information changing and note that the contact details for the NSW Contingent are included in this Handbook. The mobile phone will be available during the AJ2019 as well as in the immediate lead up to and departure from Jamboree. Until then, please continue to contact your Contingent Welfare Leaders, or the appropriate NSW Contingent Director as required.
AJ2019 NSW Contingent Parent and Caregiver Handbook
The NSW Contingent has prepared a Parent and Caregiver Handbook (click here: http://bit.ly/2yk2Zev) to assist parents and caregivers with all the details for Jamboree.
NSW Contingent Packing Day Information
NSW Contingent Packing Day is on 10 November at Cataract Scout Park for NSW Jamboree Troops, Service Leaders and Venturers. Each NSW Troop, as well as Service Leaders and Venturers are allocated G5 Loscam crates to put their gear and equipment into. These crates will be sealed by the Contingent Team and then transported to The Bend Motor Sport Park. You can arrive onsite between 8:00am and 4:00pm on 10 November to put your equipment into these containers.
Each NSW Troop has access to one Loscam G5 Gpack.
Service Leaders and Venturers, you can bring along the equivalent of two 90L Jamboree Bags of gear to put in the Loscam G5 Gpack containers set aside for you. Mark and label EVERYTHING with your name, your role, your contingent, and your AJ2019 ID number.
Information about the Loscam G5 crate can be found in the NSW Contingent Jamboree Information Presentation slide deck and you can watch the Loscam G5 GPack set-up video here: http://bit.ly/2ODPIIf
Woodhouse Overnight Activity Gear List – DRAFT
The Woodhouse Overnight Activity will be an awesome activity for our many Youth Members attending. You can download a memo from the Jamboree Organising Committee with suggested equipment for Scouts and Leaders (click link to download: http://bit.ly/2R0CHoK). We note it is still listed as DRAFT.
Service Leader and Venturer Menu
Click this link (http://bit.ly/2S3zq9o) to download the current Service Leader and Venturer Menu. Members of the NSW Contingent Team have commenced contacting Service Leaders and Venturers with Special Diet items listed on their Jamboree application to check-in on these menus and to work with the Jamboree Organising Committee is substitutions are required. Please review the menu, consider how you might address the special diet requirements, and if you have any questions or concerns, email nsw.specialdiets@patroltent.com
Your Troop’s opportunity to show off your moves and be a part of the AJ2019 Opening Ceremony video montage on the big screen – don’t miss out!
At AJ2016 Uptown Funk was the Opening Ceremony troop video – check it out: https://www.youtube.com/watch?v=sR8PrnGr_PY
Gonna tell ya now that at AJ2019 its Get Stupid – here’s the official video: https://www.youtube.com/watch?v=uIJDD1Cldgc
The AJ2019 Entertainment Team have created a Get Stupid instructional video – all you need to do is play the video, challenge your Troop to give it a go, and record your Troop doing the dance. You can learn just a small section (around 30 seconds) or dance away to the full song. No excuses – everybody get stupid!
The instructional videos were filmed overlooking the City of Adelaide. The AJ2019 Entertainment Team encourage you to ‘Get Stupid’ at a special place in your local community, or a coolish location your Troop would love to show off. You could get unpredictable and erratic and FLASH MOB your performance!
WHAT TO DO (lets not complicate it):
1. Download the Get Stupid instructional video and dance-along version:
https://www.dropbox.com/sh/15ydczuubkuailu/AADNGzsoD8FAfT3qH6F2AJ25a?dl=0
2. Practice the dance, following the instructions (it’s mirror image)
3. Record your Troop dancing at your special/coolish/flash mob location. You dont need professional filming equipment – use a small hand-held camera, tablet, phone or any device that records in a standard video format. LANDSCAPE FILMING ON PHONES, PLEASE!
4. Upload your Troops video named with your AJ2019 Troop name and home Troop names into Dropbox folder AJ2019 Flash Mob Troop Videos:
https://www.dropbox.com/request/rWnnvHx32086oa2mfFuh
5. Send rebecca@aj2019entertainment.com an email with your AJ2019 Troop name & home Troop names so the AJ2019 Entertainment Team know you’ve uploaded the video.
Upload your Get Stupid dance video by 30 November 2018 to ensure that your Troop can be included in the AJ2019 Opening Ceremony on the big screen.
Can’t wait to see NSW Troops ‘Get Stupid’ for the video montage at the AJ2019 Opening Ceremony.
Download a high-resolution map of the AJ2019 campsite
Zoom in, check your Troop campsite, and get familiar with the AJ2019 layout. NSW Troop sites are marked in red. This map is subject to change as the Jamboree Organising Committee and Contingent HQ teams refine details – we’ll update the map here if that happens.
Download the Scout and Parent AJ2019 NSW Contingent Information Pack
Is there a 'Jamboree Basics' or 'Jamboree 101' to help me understand what this is all about?
https://en.wikipedia.org/wiki/Australian_Scout_Jamboree
- Australian Jamborees are held every three years (since 1934/5 in Frankston, Victoria).
- Australian Jamborees were not held during World War II
- The Jamboree sites move around Australia, South Australia is hosting AJ2019.
- Scouts usually only get one shot at attending an Australian Jamboree. The Jamboree site is a small city, housing and feeding over 13, 000 people.
- It’s like town and filling it with Scouts – imagine the friends you’ll make!
Who can go to AJ2019? What are the eligibility requirements for Scouts, Venturers, Rovers, Leaders and Adults?
Cubs who are 10 and a half years old at the beginning of 2018 can check with their parents or caregivers, and also with the Cub and Scout Leaders at their Group, and if they all say that it’s okay, those Cubs could start going to Scouts from Term 1, 2018 and have the opportunity to go to AJ2019 when they are eleven and a half. Most of those Cubs will also have a chance to go to AJ2022 so it’s up to those Cubs, their parents, and their Leaders if they want to/should attend AJ2019.
The deciding factor is not generally if a Cub (future Scout) is too young but if a Scout is mature enough to successfully participate in the Jamboree. To meet the badge work requirements for a Scout (see below), Cubs would typically need to be an invested Scout in a Troop in the first term in 2018 and attend most of the camps and activities throughout the year. Read the letter sent in late 2017 to all eligible Cub Scouts in NSW.
Scouts
Scouts must be under 15 years of age before 4 January 2019. Scouts must also have completed their Pioneer (Red) Level badge – including the Scoutcraft badge – by October 2018 (for YPR New Program ‘Pioneer’ Groups, the requirement is Milestone One and Stage 3 Core Outdoor Skills). Scouts must also have camped under canvas for 10 nights as a Scout at a Scout activity with three (3) of those nights being consecutive. Scouts must also be recommended by their Scout Leader, and have parent/guardian consent. Of course, Scouts must be a registered Scout Section member at the time of application and through until they return from AJ2019. Read the letter sent in late 2017 to all eligible Scouts in NSW.
Venturer Scouts
Venturer Scouts attend AJ2019 as Junior Service Leaders. Venturers must be invested and have completed the Venturing Skills Award (for YPR New Program ‘Pioneer’ Groups, the requirement is the Introduction to Venturer Scouts badge). Venturers must also have a desire to provide service to Scouts, have been recommended by their Unit Council as being of excellent character and a good role model to Scouts, and possess the skills and abilities to undertake the activity (or other tasks) nominated on their application, and have their parent/guardian consent. Venturers must be 15 years of age with at least 6 months service as a Venturer by 4 January 2019 not have had their 18th birthday before they arrive back from the Jamboree. Venturers must be registered as a Venturer Scout member at the time of application and through until they return from AJ2019. Venturers attending AJ2019 as Junior Service Leaders will have their own dedicated sub-camp at AJ2019! There will be at Adult Venturer leaders at the sub-camp. Read the letter sent in late 2017 to all eligible Venturer Scouts in NSW.
Rovers and Adult Leaders
Rovers and Adult Leaders (from any Section – not just for Scout Leaders!) are eligible to attend AJ2019 if they are recommended by their Section/Crew/Group Leader. Adults will be assigned as a Line Leader or Service Leader, based on the preferences selected in their application.
Adult Leaders serve as ‘Line Leaders’ or ‘Service Leaders’.
- ‘Line Leaders’ camp with the Scout Troop and take on the formal roles like Jamboree Troop Leader, Quartermaster, Activities Leader and Welfare Leader.
- ‘Service Leaders’ are all leaders not connected to a Troop. Service leaders are welcome from any section of Scouting – Joeys, Cubs, Scouts, and Venturers – and work on the awesome Jamboree activities, or in the medical centre, marketing, administration, logistics, etc. This is the fantastic team who help run all other aspects of the Jamboree. Service Leaders are generally accommodated in the Service Leader sub-camp and eat in central dining facilities.
Download the AJ2019 NSW Contingent Information – Updated 20 January 2018 which goes through all of the eligibility requirements in detail.
Download the current Scout and Parent AJ2019 NSW Contingent Information Pack. This is a large PowerPoint file with videos (120MB). This will preview in your browser or on your phone but you’ll need to download the PowerPoint file to your computer for the videos to play.
How do I apply?
You’ll need your personal details, medical information, dietary requirements, emergency contact details and a passport style photo. All sections must be filled in, and the Online Application submitted. You then need to print your application, sign it, get signatures from your Scout Leader and Group Leader/Leader in Charge, scan the signed application to PDF and upload it back to the Jamboree Application system (that’s right, no more sending in paperwork!).
Helpful hints for your application:
- Photos must be clear, straight on and identify the person
- Ensure that your email address is up to date as this will be used to contact you
- Medical details – including medication – need to be up to date. You can change and update these in the AJ2019 application portal in the lead-up to AJ2019
- Dietary Requirements will be taken directly from the information you provide so be clear if you require a special diet (more below)
- Jamboree shirts and Contingent shirts will use the t-shirt size listed in your application – remember, you might grow a bit between now and January 2019!
- The ‘Status Page’ shows payments received, as well as position assigned (for Leaders) and the Troop number
- Police Clearance is required for Leaders as per Scouts Australia (NSW) Branch policy.
Where will AJ2019 be held?
When is it?
How do I get there?
Some Leaders will want to travel independently to and/or from AJ2019 – if that’s you, there’s a form in the Jamboree Application System.
Where will I camp?
In accordance with the policies of the Scouts NSW Branch, the NSW Contingent policy regarding sleeping accommodation at AJ2019 is:
- Separate tents must be provided for and used by youth members and adults
- All sleeping tents should have adequate space to allow the occupants to stand fully upright and internally store only personal property and possessions
- All tents must have ventilation adequate for the weather conditions
- Sleeping tents must not be used to store food or other such items
- All members of a patrol will be accommodated within a designated area although separate male and female tents must be provided for each mixed gender patrol
How much will AJ2019 cost, what are the payment dates, and what if I need to withdraw?
Here are the NSW Contingent Fees for AJ2019. Your AJ2019 fee includes all activities, food, camping, transport – everything you need (except Air Activities) is included in the cost. Also included is your NSW Contingent gear including a 90L bag for all your stuff, a 20L daypack for when you’re out and about, and a hat, scarf, AJ2019 shirt, badge, and identity tag.
|
|
Scouts |
Venturers |
Adults |
|
First Payment due by 6 April 2018, with Application |
$570.00 |
$450.00 |
$450.00 |
|
Second Payment due 31 July 2018 |
$645.00 |
$470.00 |
$470.00 |
|
Final Payment due by 30 September 2018 |
$640.00 |
$470.00 |
$470.00 |
|
TOTAL |
$1,855.00 |
$1,390.00 |
$1,390.00 |
Scouts: $1,855
Venturers, Rovers, Leaders and Adult Helpers: $1,390
The Jamboree Organising Committee Fee is $1,150 for Scouts and $685 for Venturers, Rovers, Leaders and Adult Helpers. The NSW Contingent Fee is $705.00. That’s a total of $1,855 for Scouts and $1,390 for Venturers, Rovers, Leaders and Adult Helpers.
Remember, you don’t pay all at once – the first payment is due with application by 16 March 2018, the second payment by 31 July 2018, and the final payment by 30 September 2018.
For comparison, the fee for NSW Scouts at AJ2016 (held in NSW at Cataract Scout Park) was $1,400. AJ2019 is three years later and the site is in South Australia – much further away! – so it’s not a surprise that AJ2019 will be a bit more expensive. For another comparison, the Scouts South Australia fee for SA Scouts attending AJ2019 is $1550 and that’s in the same state!
Get everyone at your Scout Group involved and get started with your fundraising today (see FAQ below). With a bit of effort and early planning, many Scout Troops can raise enough money to make AJ2019 attractive to most Scouts and Leaders.
Late applications received by NSW Contingent after 6 April 2018:
- May be accepted if there is room in the planned Jamboree Troop and/or arranged Contingent travel plans.
- Applicants may not be with their home Troop if Jamboree Troops have already been formed and no space is available.
- Applicants cannot be guaranteed any or all of the standard Contingent supplied merchandise, nor will there be a reduction in the amount payable if some items are not available.
A late application is defined as any application where the initial payment has not been received by the NSW Contingent on or before 31 May 2018.
All applications will close on 31 August 2018.
Acknowledgement of receipt of your Application and First Payment will be by way of a Welcome to the NSW Contingent Newsletter, which will be received via email to your main, validated email address entered on your Online Application.
Download the AJ2019 NSW Contingent Information – Updated 20 January 2018 which goes through all of the fees and payment date requirements in detail.
Download the current Scout and Parent AJ2019 NSW Contingent Information Pack. This is a large PowerPoint file with videos (120MB). This will preview in your browser or on your phone but you’ll need to download the PowerPoint file to your computer for the videos to play.
Withdrawals
If after making application, you are unable to attend the Jamboree, you must contact your Contingent membership via email aj2019membership@patroltent.com. The Contingent will liaise with your CWL, Scout Leader and/or Group leader or next level commissioner up with be advised if applicable.
Please note that there is no option to substitute an applicant. The NSW Contingent reserves the right to refuse any application, in which case a full refund will be made.
Withdrawals Fees will apply as follows:
|
Written Notification of withdrawal received by the RJFSL |
Withdrawal Fee |
|
On or before 16 March 2018 |
$0.00 |
|
17 March 2018 to 31 July 2018 |
$220.00 |
|
1 August 2018 to 30 September 2018 |
$600.00 |
|
On or after 1 October 2018 |
No refund |
What should I take to AJ2019?
Tailem Bend in January is known for hot weather, with temperatures reaching 30 degrees Celsius for during the day. January is usually a relatively dry month – only 2.5 days on average with rainfall over 1mm. At all times, all Jamboree participants must remember to Slip, Slop, Slap and Slide by wearing a high protection sunscreen, hat and shirt at all times and we also suggest sunglasses. During the evening, Tailem Bend can become cool. Although temperatures are unlikely to drop to significant lows, the change from the heat of the day can make the evenings feel cooler than they often are. It is advisable therefore to ensure you have adequate clothing to accommodate hot days and cool nights.
What about dietary requirements?
What is the ‘Shakedown Camp’?
- To put the Troop and its equipment under Jamboree conditions so everything is practiced and ready for the real thing
- To facilitate Patrol formation, and practiced experience for Patrol Leaders
- For the Scouts and Leaders to get to know each other
- For Scouts and Leaders to practice setting up a Jamboree troop camp
- For the NSW Contingent Team to get to know the Troops.
- For everyone to have an awesome pre-Jamboree experience
Your Scout Leaders will tell you more about this.
Mums, Dads and Caregivers, What Next?
Jamboree can be a wonderful life experience for Scouts and Leaders, as well as for parents / guardians and the families of a Scout. Your local Scout Leaders, Jamboree Troop Leader and NSW Contingent Team will provide the Scouting knowledge, camping environment and preparation for the Jamboree, but it is up to you to support your Scout’s attendance in a positive manner through encouragement, and to be a part of the sharing of the experience from the start – when the decision is made to apply to attend – and right through the months leading up to the event. The 25th Australian Jamboree will be the most rewarding experience the Scouting movement can provide for your Scout, and the memories will last their lifetime.
Who can I contact with any questions? Where are NSW Contingent Region Liaison Officers (Jamboree Formation Support Leaders) contact details?
If you have a super-special question, please contact the relevant NSW Contingent to AJ2019 Director
Wendy White
Director – Membership
0409 228 149
aj2019membership@patroltent.com
Chris Buggie
Director – Welfare
0404 869 479
aj2019welfare@patroltent.com
Ian Petty
NSW Contingent Leader
0408 693 949
aj2019cl@patroltent.com
View the emails and letters already sent out to Scouts, Venturers, (older) Cubs, and Leaders about AJ2019
Invitations to apply for AJ2019 are now sent to ALL eligible Scouts, (older) Cubs & their Leaders in NSW. Missed yours? Click here:
Scouts – http://www.patroltent.com/aj2019_scout_email1
(older) Cub Scouts – http://www.patroltent.com/aj2019_cub_scout_email1
Scout Leaders – http://www.patroltent.com/aj2019_scout_leader_email1
Cub Scout Leaders – http://www.patroltent.com/aj2019_cub_scout_leader_email1
Venturer Scouts and Leaders – your email invitation was sent and download link is coming ASAP!
Cub Scouts
In addition to the email, we’ve also sent a letter to all Cub Scouts who will be ten and a half years old at the end of 2017. We let those Cubs know that if they check with their parents or caregivers, and also with the Cub and Scout Leaders at their Group, and if they all say that it’s okay, those Cubs could start going to Scouts from Term 1, 2018 and have the opportunity to go to AJ2019 when they are eleven and a half. Most of those Cubs will also have a chance to go to AJ2022 so it’s up to those Cubs, their parents, and their Leaders if they want to/should attend AJ2019.
Download the November 2017 letter sent to all (older) Cub Scouts in NSW (2 pages)
Scouts
All eligible Scouts in NSW have received an email and a letter letting them know that Australian Jamboree 2019 is the ultimate Scouting adventure so it’s time to get excited, get ready, and get going!
Download the November 2017 letter sent to all eligible Scouts in NSW (2 pages)
Venturer Scouts
We’ll also sent an email and letter to Venturer Scouts letting them know that January 2019 is an awesome time for Venturers! They like adventures, and they know how to have fun. New Zealand Venture 2019 and Australian Jamboree 2019 are fun every night and an adventure every day so it’s time to choose which event they want to go to, get ready, and get going!
AJ2019 Fundraising - do you have some tips?
With a bit of effort and early planning, many Scout Troops can raise enough money to make AJ2019 attractive to most Scouts and Leaders.
Distribute a set of Group Committee approved fundraising rules up front before any fundraising is undertaken so that everyone is aware of how fundraising is managed in the Group and how the funds will be distributed. You can download a sample set of Fundraising Rules here (Word format).
Fundraising for AJ2019 is in addition to funds raised by the Group for day-to-day operation. The continuation of the Group’s operation is a key priority and your efforts for AJ2019 fundraising should not be to the detriment of the normal funding of the Group.
Here’s some information for Group Committees and parent fundraising teams to set themselves up for success. Remember, not every approach works for every situation but there are similarities between successful Groups.
- Jamboree fundraising should commence as soon as possible!
- Procedures and rules for AJ2019 fundraising should be written down, approved by the Group Committee and made available from the start
- Good communication between parents and the fundraising committee is a must. This requires a combination of channels including face-to-face meetings, emails and other channels like your Group Facebook page
- The Scout Leaders cannot be expected to lead AJ2019 fundraising whilst also delivering a quality youth program. The Group Committee or parent base needs to take the lead
- Plan for a number of smaller concurrent fundraising activities rather than focusing on one fundraising activity at a time – that way you have a well-planned fundraising pipeline
- Keep the system simple – it’s much better to spend an extra 20 hours fundraising than maintaining the fundraising spreadsheet!
- Start with an easy event, like a Fundraising BBQ and move up to larger activities – don’t ‘go for broke’ straight out of the gates.
- The key aspect is that the process and record keeping must be seen as fair and transparent
- AJ2019 fundraising should be in addition to funds raised by the Group for day-to-day operations. The continuation of the Group’s operation is a key priority and efforts for AJ2019 fundraising should not be to the detriment of the normal funding of the Group
- Group Committees and parent fundraising teams should familiarise themselves with the Scouts NSW Fundraising & Sponsorship Policy.
What are Contingents, Troops and Patrols?
A Jamboree Scout Troop consists of about 36 Scouts, or six patrols of six youth members and five Adult Leaders. Each troop shares a common camping area where they will cook, sleep and socialise for the duration of the Jamboree. Jamboree Troops are generally made up of members of the same contingent, that means Scouts from NSW are usually camping with Scouts from NSW at the Troop site. If there are female Scouts in a Troop at least one of the Line Leaders will be a female Leader.
Youth members in troops are further subdivided into Patrols of 5 – 6 Scouts. The most experienced Scout is generally given the task of being ‘Patrol Leader’ or ‘PL’, and another experienced Scout is assigned as ‘Assistant Patrol Leader’ or ‘APL’. Scouts work in patrols for all activities and tasks during the Jamboree. Some Jamboree activities will require an Adult Leader to be present and some will not. Patrols will be encouraged to take part in activities without Leader supervision. Most Jamboree activities are designed for Patrols on their own. Patrols need their independence, so need not be shadowed everywhere unless there is a particular welfare related need.
I'm a Scout Leader - do you have any resources for me or collateral I can use?
AJ2019 NSW Contingent Region Liaison Officers – Jamboree Formation Support Leaders
Click here to download the contact details for the AJ2019 NSW Contingent Region Liaison Officers (Jamboree Formation Support Leaders)
Scout and Parent AJ2019 Information Presentation (large PowerPoint file with videos 120MB)
Scout and Parent AJ2019 Information Presentation (PowerPoint file)
– this will preview in your browser or on your phone but you’ll need to download the PowerPoint file to your computer for the videos to play.
Sample Invitation Letter
Sample Invitation Letter to Scouts and Parents for AJ2019 Parent Information Night (Word file)
Sample AJ2019 Fundraising Rules for Scout Troops
Sample AJ2019 Fundraising Rules for Scout Troops (Word file)
AJ2019 Suggested Personal Equipment List
AJ2019 Suggested Personal Equipment List
NSW Contingent AJ2019 Powerpoint Templates
AJ2019 NSW Contingent Slides LIGHT V1 1024×768
AJ2019 NSW Contingent Slides LIGHT (WIDE) V1 1280×720
AJ2019 NSWContingent Slides DARK V1 1024×768
AJ2019 NSW Contingent Slides DARK (WIDE) V1 1280×720
Patrol Leaders Handbook
‘Patrol Leaders handbook’ for the Scouts serving as Patrol Leaders at an Australian Jamboree
‘Resources for Jamboree PLs and APLs’ playlist at the NSW Contingnet to AJ2019 Youtube Channel
NSW Contingent AJ2019 Communications
Don’t forget to check the FAQ on this page ‘View the emails and letters already sent out to Scouts, Venturers, (older) Cubs, and Leaders about AJ2019’ to download all the emails and letters sent to (older) Cub Scouts, Scouts, Venturer Scouts, and Leaders.
Where do I get the 'Patrol Leaders Handbook' for Jamboree and the awesome videos for Jamboree PLs and APLs?
Check out the ‘Resources for Jamboree PLs and APLs’ playlist at the NSW Contingnet to AJ2019 Youtube Channel (don’t forget to subscribe!). You’ll find Top Tips for PLs and APLs at Australian Jamboree from a Jamboree PL and Troop Leader, and more!
Stay up to date through social media
Also follow the NSW Contingent on:
Youtube: https://www.youtube.com/channel/UC8EuJfkTsQm_a4RpMnjJjOA
Instagram: https://www.instagram.com/nswcontingentaj2019/
Twitter: https://twitter.com/NSWAJ2019